Business Filing System Categories

Your personal filing system should include the following categories.

Business filing system categories.

The following table suggests essential file drawers to label in an actual file cabinet or two and what must keep information to file in each. Business filing system compliments of handygirl personal files auto correspondence church family children education school records friends home property mortgage home improvements. Academic car employment financial health id insurance and real estate. Dealing with the paperwork is a large part of running a small business.

Payroll and employee information. File documents relating to these different types of tax into their own tax sections within the business filing system. It also helps the business to function smoothly and efficiently. The different sets of numbers can correspond to major categories and sub categories paralleling the encyclopedia system of filing and classification.

However you need to use this as a guide since your filing system will be unique to your family. Receipts and invoices. And lastly not all of these filing categories need to be in a hanging file folder in a filing cabinet. Most file systems are organized by subject or category which works well when set up correctly but can also be the most confusing when it s not.

Part of small business kit for dummies cheat sheet. A nonexistent or messy filing system can add days of extra effort at income tax time as you don t want to miss out on tax deductions because of missing receipts. Organize them alphabetically but keep the id file with your birth certificate passport social security cards and anything else you use often at the front of the file box. In duplex numeric filing systems files are given numeric labels with several sets of numbers involved.

Here are the suggested home file categories to consider making files for. This list is designed for the typical types of paperwork many households have but it is meant for personal paperwork and not business paperwork. If your business is ever subject to an audit and you are unable to produce the required documents in. Digital filing systems automate the finding files aspect of your office filing system.

Optional categories manufacturing production control raw materials shipping engineering blueprints drawings formulas industrial engineering projects page 3. Instead of flipping through folders and stacks while risking papercuts and headaches a digital system will allow you to search a few keywords or sort files into an alphabetical list and easily find what you want. Do what works best for you saves space and is convenient and a system that you will actually. Filing receipts and invoices properly is one of the most important things a small business needs to do.

Keep the two types of information separate in your business filing system. A business will have different types of tax to take care of the main ones being payroll tax sales tax and income tax. Some may be in their own filing system some on your computer etc.